Contracted Services Administrative Assistant

POSITION SUMMARY

This part time 24 hour/week position provides administrative assistance to the Contracted Services Coordinators.

SPECIFIC DUTIES

     Program Support

• Process criminal record checks
• Track requirements (First Aid, Driver’s Abstracts etc.) for contractors, send out requirements, inform contractors when requirements are coming due
• Fulfill First Contact responsibilities including sending out applications, filing, completing initial screening, checking references and tracking new applicant process
• Assist Coordinators with scheduling training events for contractors
• Attend transition fairs, training events, and other recruitment events
• Attend the monthly Contracted Services Meeting and record accurate detailed minutes
• Monitor applicant list of potential contractors
• Monitor and ensure annual renewal of specific person served forms
• Monitor and update electronic files on Nucleus Labs for both persons served and contractors
• Maintain/update contact information for contractors and families
• Copy and distribute information to contractors and families in the program
• Review the finances of the persons served in the Home Share program

      Clerical Duties

• Receive, scan and electronically file caregiver respite invoices
• Create and distribute quarterly newsletter content, including teaching and resources
• Record and distribute meeting minutes as required 
• Compile yellow binders for new persons served in the Home Share program
• Clerical assistance as needed by Contracted Service Coordinators 

      Financial Duties

• Submit caregiver invoices to accounting for payment 
• Calculate and record payment amounts and forward to Accounting for payment
• Maintain/update caregiver payment spreadsheet
• Record days/hours of respite used on Respite Service spreadsheet

Requirements:

• Proven office/administrative experience
• Excellent computer skills with experience in Microsoft Office (Word, Excel, Access)
• A philosophy of service that is in line with Communitas’ Vision, Mission and Values
• Outgoing personality that can relate well to families/caregivers and positively represent

Communitas in the community

• Knowledge/experience relating to people who have diverse abilities or illness is an asset
• Able to take initiative and work independently
• Excellent written and verbal communication skills
• Excellent teamwork skills, as well as the ability to work interdependently without supervision.
• Ability to work accurately and effectively in a fast-paced and changing environment

Here's what you can expect:

• Competitive wages
• Generous benefits package for full-time employees
• Opportunity for growth
• On-the-job training and support

Wage Range: $25.32-$28.01 per hour