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Contracted Services Administrative Assistant

City: Abbotsford

Added: 28 November 2025

POSITION SUMMARY

The Contracted Services Administrative Assistant position provides administrative assistance to the Contracted Services Coordinators.

SPECIFIC DUTIES

  1. Program Support
  • Track requirements (First Aid, Driver’s Abstracts etc.) for contractors, send out requirements, inform contractors when requirements are coming due
  • Fulfill First Contact responsibilities including sending out applications, filing, completing initial screening, checking references and tracking new applicant process
  • Monitor applicant list of potential contractors
  • Maintain/update contact information for contractors and families
  1. Clerical Duties
  • Receive, scan and electronically file caregiver respite invoices
  • Compile yellow binders for new persons served in the Home Share program
  • Clerical assistance as needed by Contracted Service Coordinators 
  • Receive signed contracts and upload to One Drive
  1. Financial Duties
  • Submit caregiver invoices to accounting for payment 
  • Calculate and record payment amounts and forward to Accounting for payment
  • Maintain/update caregiver payment spreadsheet
  • Record days/hours of respite used on Respite Service spreadsheet

Current Opening:  20 hours a week.(temporary for three months)

  • Proven office/administrative experience
  • Excellent computer skills with experience in Microsoft Office (Word, Excel, Access)
  • A philosophy of service that is in line with Communitas’ Vision, Mission and Values
  • Outgoing personality that can relate well to families/caregivers and positively represent
  • Communitas in the community
  • Knowledge/experience relating to people who have diverse abilities or illness is an asset
  • Able to take initiative and work independently
  • Excellent written and verbal communication skills
  • Excellent teamwork skills, as well as the ability to work interdependently without supervision
  • Ability to work accurately and effectively in a fast-paced and changing environment

Benefits:

Here's what Communitas offers:

  • Competitive wages
  • Generous benefits package for full-time employees
  • Opportunity for growth
  • On the job training and support

Salary:  $25.32-$28.01 per hour